the production of
pornographic material or watching sexual activities, or encouraging children to
behave in sexually inappropriate ways.
Neglect is the persistent failure to meet a child’s physical, emotional and/or
psychological needs, likely to result in significant harm. It may involve a parent or
carer failing to provide adequate foods, shelter and clothing, failing to protect a child
from physical harm or danger, failing to ensure access to appropriate medical care or
treatment, lack of stimulation or lack of supervision. It may also include non-organic
failure to thrive (faltering growth).
In addition to these Lisburn BMX Club recognises that we have a responsibility to:
“protect children from bullying and to have policies and
procedures in places to do so”
Co-operating to Safeguard Children DHSSPS, 2003
Coaches should challenge bullying in any form i.e. physical or emotional. Physical
bulling can take the form of attacks, such as hitting, kicking, taking or damaging
belongings. Emotional bullying may be a verbal assault, including name-calling,
insults, repeat teasing, sectarian/racist assaults, or it may take more indirect forms,
such as spreading malicious gossip, rumours or excluding someone from a social
group. Bullying is not an accepted behaviour towards anyone at Lisburn BMX Club
be they child, coach, volunteer or parent. Anyone found to be bullying others will be
dealt with seriously both in regards to the behaviour exhibited and the reasons for the
behaviour. This club has an anti-bullying policy in place.
This can be found on page 17 of Cycling Irelands code of conduct
INDICATORS OF ABUSE
The following is a list of some indicators of abuse, but it is not exhaustive:
• Unexplained bruising in soft tissue
• Repeated injuries
• Unexplained changes in behaviour –
becoming withdrawn or aggressive
• Difficulty in making friends
• Distrustful of adults or excessive
• Black eyes
• Injuries to the mouth
• Torn or bloodstained clothing
• Burns or scalds
• Marks from implements
• Inconsistent stories/excuses relating
attachment to adults
• Sudden drop in performance
• Changes in attendance pattern
• Inappropriate sexual awareness,
behaviour or language
• Reluctance to remove clothing
RESPONDING TO DISCLOSURE OF ABUSE
• Record what has been said ASAP
• Remain sensitive and calm
• Reassure child that they
o are safe
o were right to tell
o are not to blame
o are being taken seriously
• Let child talk – do not interview
• Listen and hear, give the person time to say what they want
• Ensure a positive experience
• Explain that you must tell, but will maintain confidentiality
• Tell child what will happen next
• Involve appropriate individuals immediately
• Stay calm
• Reassure them that they have done the right thing in telling and that it will be
dealt with appropriately
• Question unless for clarification
• Make promises you cannot keep
• Rush into actions that may be inappropriate
• Make/pass a judgment on alleged abuser
• Take sole responsibility, consult the designated officer so you can begin to
protect the child and gain support for yourself
The Designated person within Lisburn BMX Club is
Sorcha McConnell shall be made known to young members, coaches and parents
alike; as the designated person to whom concerns will be addressed. If the concern
is about the designated person please report to Club Chairperson.
Guidelines for recording/dealing with incidents/accidents will be outlined later in this
SAFE RECRUITMENT PROCEDURES FOR VOLUNTEERS/COACHES
• Volunteers and coaches are carefully selected, trained and supervised. The office
bearers of the club committee must vouch for new volunteers/coaches potential
involvement and their participation must be ratified by the unanimous approval of
executive group/remaining coaches.
• All new coaches/volunteers working with children or young people must complete
the sports own application form which includes a self declaration section
• Individuals must complete and sign the Access NI Disclosure Certificate
Application Form which gives permission to enable Cycling Ireland/Ulster to
administer an Access NI check
• Declaration of past convictions or cases pending and agreement to have an
Access NI check completed, is of course a pre-requisite to approval to
coach/volunteer to work with young people.
• ALL volunteers/coaches must agree to abide by the club’s Safeguarding Policy
and all are required to sign the Code of Conduct (Governing body may have
own or see Clubmark NI Template 13).
• Any concerns or objections with regard to suitability of a coach should be
submitted to the Governing Body designated person. These matters will be
raised with the Governing Body case management committee with appropriate
action taken including a formal response in writing to the concerned party if
required. Clubs should not deal with concerns about a coach in isolation.
TRAINING FOR VOLUNTEERS/COACHES
This club will:
• Ensure governing body approved coaching sessions for volunteers/coaches have
been scheduled at the club and ALL participants are expected to qualify to at
least Foundation level.
• When appointing volunteers/coaches consider their current or previous
experience either playing or coaching BMX.
• Education and training in the basics of Safeguarding will apply to all
coaches/volunteers/management committee members working with the children
or young members. Lisburn BMX Club is committed to continuous updating and
review of our current Safeguarding Policy.
• Safeguarding training should include:
o Basic awareness of Safeguarding issues
o Our club/organisation’s Safeguarding policies and procedures
including our Code of Conduct
• Safeguarding training will be carefully selected to ensure it is sufficient. For
instance a one hour training session is unlikely to be very useful. A minimum of
three hours is required for basic awareness raising, and we will seek that training
from a specific training provider with experience and knowledge of good practice
• Ensure that all new coaches have attended Safeguarding awareness workshop
within six months of taking up their post. This opportunity should also be made
available to parents and other volunteers to enable a culture of a child-focused
club to prevail.
• Ensure all staff and volunteers should receive induction, and training appropriate
to their role. Training should be updated and reviewed regularly for new
staff/volunteers and in line with changing legislation.
CODES OF CONDUCT
A Code of Conduct lets all our staff/volunteers in our club/organisation know what
behaviour is expected and what is unacceptable. It will also let all involved know
what sanctions will be applied for non-compliance with the Code. A written Code of
Conduct will be prominently displayed or communicated to everyone associated with
your club/organisation. It will be applied consistently. This club has a Code of
Conduct for coaches/volunteers and young people and a code of expectations for
GUIDELINES RELATING TO AWAY DAYS AND RESIDENTIALS
Travelling to away fixtures and residential are a regular event for this clubs. Trips
may vary from short journeys across town to play another local team or involve more
complicated arrangements involving overnight stays. But Lisburn BMX Club is
committed to ensuring that we follow certain standards to ensure the safety of our
SUPPORT and SUPERVISION
Lisburn BMX Club recognises that it is good practice to set up a system of support
and supervision of staff/volunteers. This will enable staff/volunteers to become more
effective by identifying training needs and dealing quickly with difficulties. (For those
with staff see staff handbook for further details on supervision). Volunteers will be
offered regular opportunities to review their experiences at Lisburn BMX Club and
to identify any training or further support they require.
GUIDELINES FOR REPORTING ACCIDENTS
In the event of an accident, the following procedure will be carried out:
• Fill in two copies of the Accident Form.
• Make contact with parents/guardians.
• One copy of form to incident book/folder.
• Forward one copy to designated person for record keeping/action required.
• Contact emergency services/GP if required.
• Record in detail all facts surrounding the accident, witnesses, etc.
• Sign off on any action required from senior management officer.
GUIDELINES FOR REPORTING ALLEGATIONS/INCIDENTS
• Record all incidents reported or observed on an Incident Form.
• Inform designated person ASAP.
• One copy to designated person within 24 hours.
• Ensure confidentiality – only “need to know basis” (reference confidentiality
• Inform parents, unless to do so may put the child at further risk.
• The designated person will be responsible for storing any report in a safe and
HEALTH AND SAFETY GUIDELINES
This club are committed to ensure the safety of all members by completing a risk
assessment for activities and endeavouring to provide first aid treatment for injury,
accidents and cases of ill health during coaching sessions or at competitions.
Health and Social Care Trust’s
Clubs adopting this policy should add
the number of their local HSCT.
0808 800 5000
PSNI Public Protection Unit
028 9065 0222
Ask for your local Public Protection Unit
Freephone 0800 1111
Sport Northern Ireland
028 9038 1222
Child Protection in Sport Unit
028 9035 5756
IMPLEMENTATION AND AVAILABILITY OF INFORMATION
It is important that there is a free flow of information between coaches/volunteers,
children and parents, in terms of promotion of the club and what we aim to achieve in
relation to your child. This club will insist that a parent/guardian consent form is
completed for each under 18 year old member
Parents should know what we do and how we do it, and the coaches/designated
person will always be on hand during, or after coaching sessions, for consultation or
When appropriate, letters (or telephone contact) will be issued in relation to further
information or specifics in respect of an event etc.
A regular review of club policies will take place through meetings with
coaches/volunteers and feedback from children and parents. As a Club we have
developed a plan for implementing our safeguarding procedures